Rental Lease Agreements: A Complete Guide for Landlords and Renters

Managing rental leases doesn’t have to be confusing or time-consuming. A rental lease agreement is simply the document that outlines the terms of renting your property — things like rent amount, lease dates, rules, and responsibilities. With Zillow Rental Manager, you can create a new lease, customize it to your property, upload your own version, and sign online — all in one place. Every step is guided, and every lease template is created in partnership with legal professionals who understand local laws.

Start building your lease with confidence — in just a few minutes.

What Is a Rental Lease Agreement?

A rental lease agreement is a legally binding contract between a landlord and a tenant that outlines the terms of renting a residential property. It clarifies each person’s rights, responsibilities, and expectations throughout the lease period. This typically includes details like the monthly rent amount, lease start and end dates, security deposit terms, maintenance duties, property rules, and conditions for ending or renewing the lease.

You may hear people use the terms “lease agreement,” “rental contract,” or “residential rental agreement.” These terms generally refer to the same type of document. In some cases, the word lease is associated with longer-term arrangements (such as 12 months), while rental agreement may refer to month-to-month terms. Both serve the same purpose — providing structure and protection for both landlord and tenant.

Using a well-written lease ensures that everyone is on the same page from day one, which helps maintain a smooth and professional rental experience.

Why a Written Lease Matters

Having a clear, written lease agreement is one of the most important steps in managing a rental property. While verbal agreements may seem convenient, they often lead to misunderstandings — and misunderstandings can quickly become disputes. A written lease ensures that both the landlord and the tenant know exactly what to expect.

A solid lease agreement:

• Protects your property and your rights
  It outlines how the property can be used, who is responsible for maintenance, what happens if damage occurs, and how disputes should be handled. This helps reduce the risk of conflict and establishes accountability.
• Creates predictable financial expectations
  The lease states how much rent is due, when it’s due, acceptable payment methods, late fees, and what happens if rent is missed. When financial terms are clearly defined, both parties can plan with confidence.
• Documents rules and responsibilities clearly
  Whether it’s policies on pets, parking, guests, smoking, or maintenance tasks, having rules in writing avoids “I didn’t know” situations.
• Helps meet state and local legal requirements
  Many states require certain disclosures or notice periods in writing. A compliant lease ensures the rental is handled according to local laws.
• Supports a smooth, professional renting experience
  When both sides understand their roles, the relationship stays respectful, clear, and business-like. A good lease helps prevent misunderstandings — allowing both landlord and tenant to focus on enjoying the rental arrangement.

A written lease isn’t just paperwork — it’s the foundation of a clear, fair, and well-managed rental experience.

Options for Creating Your Lease

Zillow Rental Manager gives you multiple ways to create or manage your rental lease, depending on your starting point. Whether you already have a lease you’ve used before or you’re starting from scratch, you can build and manage everything in one organized workflow — from drafting and editing to signing and storing.

Below are the three primary ways landlords use Zillow to handle their lease agreements.

Customize a Zillow Lease Template

If you don’t have an existing lease, or you’re looking for one that’s designed to comply with state law, you can start with a customizable Zillow lease template. These templates are:

• Drafted in partnership with law firms familiar with local landlord-tenant laws
• State-specific, so requirements like notice periods, included disclosures, and deposit rules are already accounted for
• Structured in plain language to avoid confusion

When building your lease:

1. You’ll enter your rental property details (address, property type, unit information).
2. You’ll set key terms like rent amount, due date, deposit amount, lease start date, and lease type (fixed-term or month-to-month).
3. You’ll customize the lease with optional addenda, including:
   • Pet policies
   • Parking instructions
   • Smoking rules
   • Guest and occupancy limits
   • Utilities & maintenance responsibilities

The platform walks you through each section with step-by-step guidance, so you don’t need to be an expert to create a thorough, legally compliant lease.

This option is ideal for:

• First-time landlords
• Landlords managing multiple units
• Owners who want legal confidence without hiring an attorney
• Anyone who wants a lease that is clear, structured, and easy to explain to tenants

Upload & Edit Your Existing Lease

If you already have a lease that you prefer to use — whether from another property, a previous rental, your attorney, or a professional property management company — Zillow allows you to upload your own document and update it digitally.

With this feature, you can:

• Upload a PDF, Word, or scanned lease
• Use dynamic editing fields to update names, rent amounts, dates, terms, and conditions
• Add text, checkmarks, and strike-throughs where needed
• Insert signature lines electronically

This is especially helpful if you:

• Have a custom lease with clauses you want to keep
• Need to make small updates instead of writing a new lease
• Want to avoid printing, scanning, and emailing documents back and forth

Once uploaded, your lease can be:

• Reviewed
• Edited
• Shared with tenants
• Signed electronically
• And stored securely inside your Zillow Rental Manager dashboard for reference during renewals or future listings.

This keeps all your rental documentation organized and easily accessible, rather than scattered across inboxes or paper folders.

Sign Your Lease Online

After your lease is ready — whether built from a Zillow template or uploaded from your own files — you can collect signatures electronically. This eliminates the need for in-person meetings, printing, or mailing.

How signing works:

1. Enter the tenant’s email address.
2. Zillow sends a secure link to the renter.
3. The renter reviews terms and signs digitally.
4. Once every tenant has signed, you’ll be notified to countersign.
5. A completed, legally binding version is saved automatically to both parties.

Are electronic signatures valid?

Yes. eSignatures are recognized under federal law as legally binding, just like ink signatures.

This means:

• You can finalize leases even when tenants are moving from out of state.
• Everyone gets a clean, professional copy.
• No one has to physically meet or manage paperwork.

Why This Matters for Landlords

Without Zillow	With Zillow Rental Manager
Paperwork scattered in folders & inboxes	All documents stored together and backed up
Unsure if your lease meets state rules	Templates created with legal input & state coverage
Scheduling signing meetings takes time	Sign remotely from any device
Manually re-entering tenant details	Data auto-syncs to screening, payments & renewals

Zillow streamlines the entire leasing process, from creation to signing to long-term record-keeping — helping you stay organized and confident at every step.

What’s Included in a Standard Lease Agreement

A standard residential lease agreement is more than just a document stating the rent price. It is a complete set of rules and expectations designed to protect both the landlord and the tenant throughout the rental relationship.

A well-written lease clearly defines who is responsible for what, outlines payment terms, explains how the property may be used, and describes what happens if issues arise. This prevents confusion, disagreements, and costly disputes later.

Below is a detailed breakdown of the key components commonly included in a residential lease.

Detailed Components of a Lease Agreement

Section	What It Covers	Why It Matters	Example / Clarification
1. Names of All Parties	Legal names of landlord and all tenants	Ensures every occupant is responsible	If 3 people live there, all 3 must sign, not just one.
2. Property Description	Address + unit details (house, apartment, condo, etc.)	Prevents confusion about what is being rented	May include parking space numbers, storage units, etc.
3. Lease Term	Start & end date, or month-to-month rules	Establishes how long the rental lasts	Fixed-term (ex: 12 months) vs. month-to-month.
4. Rent Amount & Due Date	Monthly rent, due date, grace periods	Sets clear payment expectations	“Rent is due on the 1st of each month.”
5. Security Deposit	Amount, where it’s held, refund conditions	Protects landlord from damages	State laws may set a maximum deposit limit.
6. Utilities & Services	Who pays for electricity, gas, water, internet, trash	Avoids disputes over bills	Example: “Tenant pays electric; landlord pays water.”
7. Condition of the Property	Move-in state & inspection checklist	Prevents disputes about damages later	Tenants often sign a “move-in condition form.”
8. Maintenance Responsibilities	Who repairs what, and how maintenance requests are handled	Protects property & ensures timely repairs	Example: Tenant handles light bulbs; landlord handles plumbing.
9. Alterations & Improvements	Whether tenants may paint, remodel, or install equipment	Prevents accidental damage	Example: No drilling into brick walls without permission.
10. Rules for Guests & Visitors	How long guests can stay before being considered occupants	Prevents unauthorized sub-tenants	Example: Guests staying longer than 14 days require approval.
11. Pets & Service Animals	Whether pets are allowed and any fees	Avoids property damage disputes	Pet deposits or pet rent may apply. Service animals are not charged.
12. Parking & Storage	Assigned spaces, towing rules, storage access	Helps maintain safety & order	“One parking spot included; visitor parking allowed only in guest zone.”
13. Landlord’s Right to Enter	When & how the landlord can enter for inspection or repairs	Respects tenant privacy while allowing needed access	Most states require notice (ex: 24 hours).
14. Subleasing / Assigning the Lease	Whether tenants can rent out the space to others	Prevents unauthorized occupants	May allow subleasing only with prior written approval.
15. Renter’s Insurance	Whether insurance is required	Protects tenant belongings	Many leases require minimum liability coverage (e.g., $100,000).
16. Smoking Rules	Whether smoking is allowed inside or near property	Helps protect air quality and reduce fire risk	Often prohibited in multi-unit buildings.
17. Mold / Safety / Health Disclosures	State-required safety and hazard disclosures	Ensures legal compliance	Example: Lead-paint disclosures for homes built before 1978.
18. Late Fees & Returned Payment Fees	Rules and costs for late rent or bounced checks	Encourages timely payment	Example: $25 late fee after 5 days past due.
19. Early Termination / Breaking the Lease	Terms for ending the lease early	Reduces financial risk for both parties	May allow early termination with notice + fee.
20. Eviction Procedures	What happens if the lease is violated	Makes tenant responsibilities clear	Must follow state eviction laws — landlord cannot remove tenant personally.

Key Takeaway

A strong lease is clear, detailed, and written in everyday language.
It should leave no unanswered questions about:

• How much is paid
• When it’s paid
• Who takes care of what
• What happens when rules aren’t followed

This clarity protects everyone — and makes the rental experience smoother, more predictable, and more professional.

Lease Types Explained (Fixed-Term vs. Month-to-Month and More)

Different rental situations require different lease structures. The type of lease you choose affects how long the tenant stays, how payments work, how renewals are handled, and how easy it is to end the rental.

Below is a highly detailed comparison of the most common lease types, when they are used, and their benefits and trade-offs.

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Detailed Comparison Table of Lease Types

Lease Type	Common Duration	Best For	Flexibility	Stability	Renewal Terms	Ending the Lease	Typical Risks	Real-Life Example
Fixed-Term Lease (e.g., 12 Months)	Usually 6–24 months (most common: 12 months)	Landlords who want predictable income and stable occupancy	Low (lease terms stay the same until renewal)	High — rent and occupancy are locked in	Ends on expiration date → new lease or renewal required	Tenant must stay until end of term unless break clause applies	Harder to remove tenant early; turnover only at end of term	A landlord renting a single-family home for stable, year-round income
Month-to-Month Lease (Periodic Lease)	Renews automatically every month	Tenants needing flexibility, landlords unsure about long-term	High — either party may end with proper notice	Moderate — tenant can leave anytime with notice	Renews monthly until notice is given	Must give written notice (varies by state, often 30 days)	Rent amount may need frequent adjusting; turnover risk higher	Renting to someone still deciding if they’ll stay long-term
Short-Term / Vacation Lease	1–180 days (days to months)	Furnished units, seasonal markets, Airbnb-style stays	Very High — terms adjust per guest	Very Low — frequent guest turnover	Ends automatically when stay ends	Usually no renewal; new guest contract needed	Higher wear & tear, cleaning costs, guest support	Beach condo rented weekly during summer months
Room Rental / Shared Housing Lease	Usually month-to-month or fixed term	Shared houses, student rentals, co-living	Moderate — depends on house rules	Moderate to High depending on house setup	Renew or end like other leases	End or renew per individual tenant	Conflicts between roommates; shared responsibility issues	Renting out one bedroom in a house you live in
Rent-to-Own Lease (Lease + Purchase Option)	1–3 years + purchase option fee	Tenants intending to buy later	Low to Moderate	High — encourages long-term tenancy	Converts to purchase agreement if exercised	Purchase contract outlines exit rules	Complex legal obligations	A tenant wants to buy but needs time to repair credit or save for down payment

In-Depth Explanations

1. Fixed-Term Lease (Standard 12-Month Lease)

This is the most common type of lease. It specifies a clear start and end date.

Advantages:

• Predictable rental income for the landlord
• Less turnover and fewer move-outs
• Rent remains stable throughout the term

Limitations:

• Hard to remove a tenant before lease ends (must follow state eviction laws)
• Tenant cannot leave early without penalty unless the lease allows it

Best choice when:

• You want stability and predictable occupancy
• Property is in a steady, year-round rental market

2. Month-to-Month Lease (No Set End Date)

The agreement renews every month until one party decides to end it.

Advantages:

• Easy to change rent terms with proper notice
• Easy to end lease if property is sold or needs to be renovated

Limitations:

• Higher chance of sudden vacancy
• Less financial stability month-to-month

Best choice when:

• Tenant is unsure how long they’ll stay
• Landlord may sell the property soon
• You want flexibility to adjust rent more frequently

3. Short-Term / Vacation Rental Lease

Used for furnished rentals on daily, weekly, or monthly basis.

Advantages:

• Often earns more income per month than a long-term lease
• Flexible scheduling and seasonal pricing

Limitations:

• Higher operating effort: cleaning, management, check-ins
• Greater wear on furniture and fixtures

Best choice when:

• Property is in a tourist or high-travel area
• You are willing to manage frequent turnovers

4. Room Rental / Shared Housing Agreement

Tenant rents just one room, not the entire property.

Advantages:

• Can significantly increase total rental income in multi-bedroom properties
• Allows renting even if landlord lives on premises

Limitations:

• Increased risk of interpersonal conflicts
• Shared responsibility for utilities and cleanliness must be clearly defined

Best choice when:

• Renting to students, interns, or shared living groups

5. Rent-to-Own Lease (Lease Option Agreement)

Part of the rent may count toward future home purchase.

Advantages:

• Attracts tenants committed to staying long-term
• Reduces vacancy and turnover costs

Limitations:

• Requires professional drafting to avoid legal disputes
• Refunds on option fees are not always allowed

Best choice when:

• Tenant wants to buy the property but needs time to qualify for a mortgage

Quick Decision Guide

If you want…	Choose…
Maximum stability	Fixed-Term Lease
Flexibility for landlord or tenant	Month-to-Month
Higher short-term income	Short-Term Rental
Shared living arrangement	Room Rental Agreement
Long-term tenant who may buy the home	Rent-to-Own Lease

Options for Creating Your Lease

When preparing a rental lease agreement, landlords have multiple ways to generate the contract depending on their experience, preference, and the documents they already have. Zillow Rental Manager provides flexible tools that allow you to customize a new lease, upload an existing lease for digital use, and securely sign the agreement online — all in one integrated platform.

Below are the three primary options, explained in detail to help you choose the approach that best fits your rental process.

1. Customize a Zillow Lease Template

Zillow provides state-specific lease agreement templates created in partnership with legal professionals familiar with local landlord-tenant laws. These templates are designed to give landlords confidence and compliance without needing to draft legal language themselves.

Key features:

• Lease content aligns with state-required disclosures
• Core terms are clearly structured (rent, deposits, utilities, property rules)
• Optional addenda available (e.g., pets, parking, smoking, furnishings, pools)
• Step-by-step prompts ensure all required fields are completed
• Language is written to be legally valid yet easy to understand

When this option is ideal:

• You are leasing a property for the first time
• You want to reduce legal risk without hiring an attorney
• You need a lease that is clear, consistent, and professionally formatted

How it works in practice:

1. Select your state to ensure compliance with local laws.
2. Enter property details, landlord and tenant names, and lease duration.
3. Add custom terms (pets, utilities, maintenance rules, etc.).
4. Review and finalize — no legal drafting required.

This option ensures that your lease meets legal standards while still reflecting your individual property rules and expectations.

2. Upload & Edit an Existing Lease

If you already have a preferred lease document — whether drafted previously, provided by an attorney, or used in another rental — Zillow allows you to upload, edit, and reuse that document digitally.

This is particularly useful for landlords who already have carefully drafted terms or who manage multiple properties with consistent lease language.

Key capabilities:

• Upload PDF or document file directly into Zillow Rental Manager
• Use dynamic fill fields to update:
  • Names
  • Dates
  • Rent amounts
  • Deposits
  • Property details
• Add checkboxes, notes, and strike-throughs to remove outdated or unused clauses
• Store the updated lease securely for future renewals or re-use

Advantages:

• Maintains your original legal language and style
• Saves significant time when managing multiple units
• Prevents errors that may occur when rewriting contracts manually

Ideal for landlords who:

• Already have a lease drafted by a legal professional
• Want consistency across multiple rentals
• Prefer to control or preserve specific contract terms

This approach combines the familiarity of your existing lease with the convenience of digital editing and storage.

3. Sign Your Lease Online

Once the lease — whether created through template or uploaded — is finalized, you can send it electronically to tenants for signature. Zillow supports secure, legally binding eSignatures, eliminating the need for printing, scanning, or in-person meetings.

How the digital signing process works:

1. Enter the names and email addresses of all tenants and co-signers.
2. Assign signature fields within the lease.
3. Send the document directly through Zillow.
4. Tenants receive a secure link to review and sign.
5. After all parties have signed, Zillow notifies the landlord to countersign digitally.
6. A completed, legally executable copy is stored in your account.

Why this matters:

• eSignatures are legally recognized in all U.S. states
• Enables fast lease execution — tenants can sign from any device
• Helps avoid missing pages, initials, or incomplete signature fields
• Keeps your documents organized and backed up automatically

Additional Benefits:

• Easily retrieve the lease later for:
  • Renewals
  • Rent collection setup
  • Maintenance communication
  • Move-out evaluation

Using online signatures ensures that every lease is fully executed, complete, and securely stored.

✅ Summary of This Section

Option	Best For	Main Benefit
Customize a Zillow Lease Template	First-time or compliance-focused landlords	Legally vetted, professional lease with easy step-by-step creation
Upload & Edit an Existing Lease	Landlords with established documents	Preserve your preferred legal language while updating digitally
Sign Your Lease Online	All landlords and property managers	Fast, secure execution and centralized storage of signed agreements

Key Elements Every Lease Should Include

A well-written lease is more than just a list of rules — it’s a comprehensive framework that defines expectations, reduces misunderstandings, and protects both landlord and tenant. The following core elements should be clearly stated and consistently structured in every rental lease agreement.

Below, we break down each essential component in detail, explain why it matters, and provide example wording to illustrate how it appears in a real lease.

1. Names of All Parties Involved

Your lease should clearly identify every individual who has legal responsibility under the agreement. This includes the landlord, tenants, co-tenants, and any required guarantor or co-signer.

This matters because only the people who are named in the lease are bound by its terms. If someone lives in the unit but is not listed, it becomes more difficult to enforce rent obligations, collect damages, or pursue eviction if necessary.

What to include:

• Full legal names of all tenants
• Full legal name of landlord or property management entity
• Permanent contact addresses for legal correspondence

Example Clause:

This Lease Agreement is made between Landlord: Karen Ellis (or “Landlord”) and the following Tenant(s): Michael Jones and Sarah Jones (collectively “Tenant”). Each tenant named is jointly and severally responsible for full rent payment and adherence to all lease terms.

2. Detailed Property Description

The lease should describe exactly what is being rented, including the physical address and any additional areas included in the rental (such as a parking space, basement storage locker, or shared yard access).

A clear description prevents future disputes about which spaces or amenities are included and which are not.

What to specify:

• Full street address
• Type of unit (house, apartment, room, etc.)
• Whether the rental is furnished or unfurnished
• Any shared/common areas

Example Clause:

The Premises is a 2-bedroom, 1-bathroom apartment located at 1457 Maple Avenue, Unit #4, Seattle, WA 98103. Tenant is granted use of one covered parking space and shared access to the building laundry room.

3. Lease Term (Start Date, End Date, or Month-to-Month Structure)

The lease must specify how long the tenant is allowed to occupy the property and what happens when that term ends.

You must clearly state whether the lease is:

• Fixed-term (e.g., Jan 1, 2026 – Dec 31, 2026), or
• Month-to-month (renews automatically until terminated)

Example Clauses:

Fixed-Term:

The Lease Term begins on January 1, 2026 and ends on December 31, 2026.

Month-to-Month:

This lease begins on January 1, 2026 and continues on a month-to-month basis until terminated by either party with at least 30 days’ written notice.

4. Rent Amount and Payment Terms

This section defines:

• How much rent is due
• When rent must be paid
• Accepted payment methods
• Penalties for late or failed payments

Clarity here ensures that payment expectations are non-negotiable and enforceable.

What to include:

• Monthly rent amount
• Due date (e.g., first of the month)
• Late fee grace period and amount
• Returned payment (NSF) fees

Example Clause:

Monthly rent is $1,850 due on the 1st of each month. Rent paid after the 5th will incur a $50 late fee. Returned payments will incur a $35 non-sufficient funds fee.

5. Security Deposit Terms

The lease should outline:

• The deposit amount
• The conditions for withholding funds
• The deadline for returning deposits after move-out (varies by state)

This ensures both transparency and legal compliance.

Example Clause:

Tenant shall pay a $2,000 security deposit. Upon move-out, the deposit will be refunded minus unpaid rent, cleaning fees, or damage beyond normal wear and tear. Deposit will be returned within 21 days of lease termination, in accordance with state law.

6. Utilities and Services Responsibility

The lease must state which utilities the tenant pays and which are the landlord’s responsibility.

Without this, billing disputes are extremely common.

Example Clause:

Tenant is responsible for electricity, internet, and gas. Landlord will pay for water, sewer, and trash collection.

7. Maintenance, Repairs, and Upkeep Responsibilities

This defines who handles what when it comes to repairs and maintenance — one of the most common sources of tenant-landlord conflict.

Clearly stating responsibilities prevents misunderstandings.

Example Clause:

Tenant must keep the premises clean and report necessary repairs. Landlord is responsible for major structural repairs. Tenant is responsible for minor upkeep such as replacing light bulbs, air filters, and smoke detector batteries.

8. Rules on Pets, Smoking, Guests, and Noise

Property usage rules protect the unit, neighbors, and overall community standards.

Examples:

• Pet restrictions or deposits
• Smoking bans
• Quiet hours
• Guest stay limitations

Example Clause (Pets):

Pets are not allowed unless approved in writing. Unauthorized pets will result in a $250 penalty and may be grounds for lease termination.

9. Entry and Inspection Notice Requirements

State laws dictate how much notice a landlord must give before entering.

Your lease must reflect this clearly.

Example Clause:

Landlord may enter the property with 24 hours’ notice for repairs or inspection, or immediately in case of emergency.

10. Early Termination and Renewal Conditions

This outlines:

• When the tenant may break the lease
• Penalties or fees for early termination
• Whether the lease automatically renews or ends

Example Clause:

If Tenant wishes to terminate the lease early, Tenant agrees to provide 30 days’ notice and pay an early termination fee equal to one month’s rent.

Common Addenda You May Need

A standard lease agreement covers the core rules for renting the property, but many rental situations require additional terms to address specific conditions, features, or risks. These extra documents are called lease addenda. They supplement the main lease and become legally binding once signed by both landlord and tenant.

Using the right addenda helps clarify expectations, avoid disputes, and reduce liability. Below are the most common addenda used in residential rentals, along with detailed guidance on when to use them and example wording.

1. Pet Addendum

A pet addendum specifies whether pets are allowed and under what conditions. Since pets can create noise, odors, or property damage, it is essential to have clearly defined rules.

When to Use:

• Tenant requests to have a dog, cat, or other pet
• Property has shared spaces or noise sensitivity
• Landlord wants to charge a pet deposit or monthly pet fee

What It Should Cover:

• Type and number of permitted pets
• Vaccination and licensing requirements
• Damage responsibility
• Noise and nuisance standards
• Additional pet deposits or monthly pet rent

Sample Clause:

Tenant is permitted to keep one domesticated dog under 45 lbs. Tenant must maintain the pet in a safe and sanitary manner and shall be responsible for all pet-related damage. A refundable pet deposit of $350 is required, along with a monthly pet fee of $35. Excessive barking, aggression, or property damage may constitute grounds for removal of the pet or termination of tenancy.

Important Note:
Service animals and emotional support animals are not considered pets and cannot be restricted in the same way. Landlords may request verification if the disability is not visibly apparent.

2. Parking Addendum

If your property includes designated parking, the lease should specify exactly how tenants may use it. This prevents towing issues, disputes over space ownership, or liability claims.

When to Use:

• Multi-unit property with limited parking
• Assigned parking spots
• Paid parking or shared garages

What It Should Address:

• Number of assigned spaces
• Space location or stall number
• Permitted vehicle types
• Guest parking rules
• Towing authority

Sample Clause:

Tenant is granted the use of Parking Space #14 located in the building lot. Parking is limited to operable, registered vehicles only. Storage of trailers, boats, or inoperable vehicles is prohibited. Vehicles parked in unauthorized spaces may be towed at the vehicle owner’s expense.

3. Utilities Addendum

If utilities are shared, split, or included, expectations must be explicit. Ambiguity here often leads to payment disputes.

When to Use:

• Multi-unit buildings with shared utility meters
• Landlord includes utilities in rent
• Tenant reimburses landlord for utility usage

What To Include:

• Which utilities landlord pays
• Which utilities tenant pays
• Billing and reimbursement procedures

Sample Clause:

Landlord will pay for water, sewer, and trash collection. Tenant is responsible for electricity, gas, and internet. If Tenant fails to pay utility charges directly, Landlord may pay the outstanding balance and recover the cost as additional rent.

4. Smoking or No-Smoking Addendum

Smoking rules protect building health, air quality, and compliance with insurance requirements.

When to Use:

• Multi-family properties
• Properties with shared ventilation systems

What It Should Clarify:

• Whether smoking is permitted at all
• Impact of violations (e.g., cleaning or remediation fees)

Sample Clause:

Smoking of any kind (including cigarettes, cigars, vaping, and cannabis) is prohibited anywhere inside the residence. Evidence of smoking will result in a $350 cleaning and deodorization fee.

5. Furnishings / Inventory Addendum (For Furnished Units)

This addendum lists all furniture and appliances included in the unit and their condition at move-in.

When to Use:

• Short-term rentals
• Furnished apartments
• Student housing and co-living spaces

What It Should Include:

• Itemized list of furnishings
• Notes on existing wear and condition
• Repair or replacement responsibility

Sample Clause:

Tenant acknowledges receiving the furnishings listed in the attached Inventory Checklist. Tenant agrees to return all items in the same condition, ordinary wear and tear excepted.

6. Lead-Based Paint Disclosure (Required by Federal Law for Pre-1978 Homes)

This is mandatory, not optional.

Federal law requires landlords renting properties built before 1978 to:

1. Disclose known lead hazards.
2. Provide the EPA pamphlet “Protect Your Family from Lead in Your Home.”

Sample Clause:

Landlord has no knowledge of lead-based paint hazards on the property. Tenant acknowledges receipt of the Lead-Based Paint Disclosure Form and federally approved safety pamphlet.

7. Mold Prevention Addendum

Helps clarify shared responsibility for moisture control and ventilation in bathrooms, kitchens, and laundry areas.

Sample Clause:

Tenant agrees to use ventilation fans when bathing, promptly report leaks, and maintain humidity levels to prevent mold growth. Failure to report moisture issues may result in Tenant liability for property damage.

8. Rules & Regulations / House Guidelines Addendum

Essential for multi-unit buildings or shared spaces.

This may include:

• Quiet hours
• Trash disposal instructions
• Shared laundry usage rules
• Visitor and party policies

Sample Clause:

Tenant agrees to follow property rules attached as Exhibit A. Violation of these rules shall be considered a violation of the Lease Agreement.

Step-by-Step: How to Create Your Lease in Zillow Rental Manager

Creating a lease in Zillow Rental Manager is designed to be simple, guided, and fully online, even if you’ve never drafted a lease before. You will use a state-specific lease template, answer step-by-step prompts, and then customize addenda or conditions as needed. Once completed, you can electronically sign and send it to your tenant for countersignature.

Below is a full walkthrough of the process from start to finish.

Step 1 — Sign In and Select Your Property

1. Go to Zillow Rental Manager.
2. Sign in using your Zillow account.
3. On your dashboard, you’ll see your listed or managed properties.

If you’ve already added your property:

• Click on the property card to open its management screen.

If your property isn’t added yet:

• Click “Add a Property”
• Enter the property address and confirm unit details.

Tip: Make sure your property information (unit type, rent price, bedroom count) is accurate — these details auto-fill into your lease later and save time.

Step 2 — Navigate to the Leases Section

Inside your chosen property dashboard:

• Click the “Leases” tab on the top navigation bar.

This is your central place to:

Action	What It Does
Create New Lease	Start building a lease from Zillow’s templates
Upload Existing Lease	Upload your own lease PDF or Word document to edit and sign online
Renew or Extend Lease	Swiftly reuse previous terms for returning tenants
View Current/Previous Leases	Store and organize signed documents, addenda, and tenant info

Step 3 — Choose How You Want to Create Your Lease

You will now see two main options:

Option 1: “Build a Lease”

Use Zillow’s state-specific template, already reviewed by partner law firms and compliant with local landlord-tenant laws.

Choose this if:

• You want a legally structured lease without drafting from scratch.
• You are unsure of required disclosures, addenda, or legal language.
• You prefer step-by-step guidance.

Option 2: “Upload My Lease”

Use this if:

• You already have your own lease document (PDF, Word, scanned image).
• You want to edit it digitally and send for electronic signatures.

You can still add fields like names, dates, initials, checkboxes, and signature placeholders using Zillow’s editing tools.

Step 4 — Enter Key Lease Information (Guided Workflow)

If you choose Build a Lease, Zillow now walks you through short-form questions:

You’ll be prompted to fill in:

Information Needed	Explanation
Lease start date	The day the tenant’s possession begins
Lease end date (or month-to-month)	Determines fixed-term vs. periodic tenancy
Monthly rent amount	Auto-calculates late fees, proration, and reminders
Security deposit amount	Complies with state limits where applicable
Utility responsibilities	Assigns who pays for what utilities
Pets allowed or not	Optional pet rent or deposit can be applied
Parking, storage, or shared spaces	Included or additional charge

Important: Zillow’s interface automatically adjusts language depending on your state laws. For example:
Some states cap late fees; some require written move-in condition checklists; some require mold disclosures.
Zillow’s template accounts for those automatically.

Step 5 — Add Optional Custom Addenda

After the core lease terms are set, Zillow provides the option to include add-ons:

Common built-in addenda include:

• Pet Addendum
• Parking Addendum
• Utilities/Services Agreement
• Smoking Rules
• HOA or Condo Rules
• Pool / Yard Care Responsibilities

You can toggle these on/off with a click.

If you need a custom addendum:

• Choose “Add Additional Terms”
• Paste or type your custom clause
• Zillow formats it into the contract.

Step 6 — Review the Full Lease Preview

You’ll now see the full lease assembled with:

• Legal language
• Required disclosures
• Your custom selections and edits
• Local/state-required clauses

Take time to review:

• Names and spelling
• Dates and payment due schedules
• Addenda details
• Any special conditions (repairs, shared spaces, lawn care)

Tip for Landlords: Use this moment to double-check pet policies, early termination clauses, and move-out condition responsibilities — these are the most common areas for disputes.

Step 7 — Send the Lease for Electronic Signature

Once you confirm the lease:

1. Click “Send for Signature.”
2. Enter each tenant’s name and email.
3. Zillow automatically sends a secure, trackable signature request.

The tenant can:

• Review the document online
• Sign digitally from any device
• Get notified when the landlord countersigns

When everyone has signed:

• Every party gets a copy
• The lease is stored automatically in the property dashboard
• Key terms sync with messaging, renewals, and rent collection tools

Step 8 — Access and Manage Your Signed Lease Anytime

From your Zillow Rental Manager dashboard, you can:

Action	What You Can Do
Download the signed lease	Save a PDF for records, lenders, or legal use
Renew or extend the lease	Reuse previous terms with one click
Add a notice or update	Send rent increases, addenda, or renewal letters
Collect rent online	Activate rent collection tied to the signed agreement

This ensures your leasing, communication, and payment workflow stays centralized and consistent.

Required Disclosures by State (Mandatory Lease Requirements)

Almost every state has specific disclosure requirements that landlords must include in a residential lease. These rules exist to ensure that tenants understand property conditions, environmental risks, and the rights and responsibilities of both parties. Failing to include a required disclosure can lead to fines, delayed evictions, forced lease cancellation, or loss of claim to the security deposit.

Below is a complete state-by-state reference for mandatory residential lease disclosures.

Before the table, here are two disclosures required nationwide:

Federal Requirement	Applies To	What Must Be Provided
Lead-Based Paint Disclosure	All residential properties built before 1978	Landlord must disclose known lead hazards, provide signed disclosure form, and give tenant the EPA pamphlet “Protect Your Family from Lead in Your Home.”
Fair Housing Compliance Notice	Every rental nationwide	Landlords may not discriminate based on race, color, religion, sex, national origin, familial status, or disability. This does not require a form, but must be followed.

State-by-State Required Lease Disclosures

State	Required Disclosures	Summary / What Landlord Must Do
Alabama	Owner/Agent Identification	Must disclose name & address of landlord or property manager authorized to receive notices.
Alaska	Move-in Checklist	Tenant must receive written property condition report at move-in.
Arizona	Bedbug Disclosure, Landlord Contact Info, Pool Safety (if applicable)	Must state whether property has bedbug history; provide pool safety pamphlet for homes with pools.
Arkansas	None specific (besides federal)	However, strongly recommended to include condition report to support deposit claims.
California	Extensive Requirements: Bedbugs, Mold, Flood Risk, Pest Control Notice, Smoking Policy, Water Heater Bracing, Lead, Owner Name, Demolition/Condo Conversion (if applicable)	CA leases must include numerous safety and environmental disclosures depending on the unit and building.
Colorado	Landlord Identity, Habitability Warranty Disclosure	Must state landlord address & confirm unit meets habitability laws.
Connecticut	Landlord Identity, Common Area Utilities Details	If utilities are shared, the calculation method must be disclosed.
Delaware	Lead, Security Deposit Rules, Smoke Detector Info	Must give move-in checklist and state deposit return timeline.
Florida	Radon Gas Disclosure	State law requires a specific radon gas warning paragraph in all leases.
Georgia	Landlord Identity, Security Deposit Handling Location	Must provide name + address of bank holding deposit (if required).
Hawaii	Owner/Agent Name & Address; Inventory List	If furnished, include itemized condition/furniture inventory.
Idaho	None besides lead disclosure	Recommended: Maintenance duties and utility splits.
Illinois	Carbon Monoxide & Smoke Detector Notice; Radon Information; City-Specific Rules (Chicago has additional required disclosures)	Large variability by city – Chicago leases have mandatory addendum packet.
Indiana	Move-In Property Condition	Must disclose known defects if tenant requests.
Iowa	Landlord Identity, Utility Billing Method (if shared meters)	Must explain how tenant charges for shared utilities are calculated.
Kansas	Lead, Owner/Manager Contact	Standard notice.
Kentucky	None statewide	Local city/county may impose additional rules.
Louisiana	None specific	Recommended: Mold, deposits, move-in checklist.
Maine	Bedbug Disclosure, Radon Testing in Common Areas, Smoking Policy	Bedbug notice is mandatory before move-in.
Maryland	Security Deposit Receipts, Receipts Must Include Bank & Interest Terms	Must give tenant written receipt showing where deposit is held.
Massachusetts	Security Deposit Receipt + Statement of Condition	Landlords must complete and sign an official condition statement.
Michigan	Security Deposit Notice + Inventory Checklist	Tenant must be given 4-day inventory checklist form.
Minnesota	Landlord Contact Info & Shared Utilities Disclosure	If residents share utility meters, billing calculations must be disclosed.
Mississippi	None unique	Industry best practice: give move-in condition form anyway.
Missouri	Methamphetamine Contamination Disclosure (if known)	Must disclose only if landlord knows contamination exists.
Montana	None specific	Strongly recommended to document deposits and property condition.
Nebraska	Landlord Identity	Standard notice required.
Nevada	Foreclosure Risk Disclosure (if property is in foreclosure); Move-in Checklist	Must provide written record of unit condition.
New Hampshire	Security Deposit Receipt + Bank Location	Deposit law compliance is strict; must state where funds are held.
New Jersey	Truth in Renting Guide + Security Deposit Rules	Must provide state-required “Truth in Renting” handbook.
New Mexico	None specific	Lead-based paint still required if pre-1978.
New York	Rent Stabilization Rider (if applicable), Bedbug Disclosure Form, Security Deposit Limits	NYC units require bedbug infestation history form.
North Carolina	Security Deposit Receipt	Provide written deposit agreement terms.
North Dakota	Lead only (standard)	No additional statewide disclosures.
Ohio	Landlord Identity	Name & address of party receiving legal notices.
Oklahoma	Landlord Identity	Standard contact disclosure.
Oregon	Carbon Monoxide & Smoke Detector Notice; Flood Risk Zones; Ongoing New Tenant Booklets	Oregon has increasing local fair-housing disclosure requirements.
Pennsylvania	Lead disclosure only (standard)	Local cities may require additional notices.
Rhode Island	Landlord Identity + Security Deposit Receipt	Standard compliance.
South Carolina	Landlord Identity	Must list who receives notices.
South Dakota	Move-In Inventory Checklist	Condition report strongly recommended.
Tennessee	Landlord Identity	Standard.
Texas	Special Conditions Disclosure, Landlord Identity, Emergency Repair Contacts	Must provide emergency maintenance contact instructions.
Utah	Lead Disclosure only (standard)	No additional statewide mandates.
Vermont	Caring for Rental Property Habitability Disclosure	Must confirm compliance with habitability health code.
Virginia	Move-In Inspection Report + Mold Information Disclosure	Must provide mold inspection summary.
Washington	Mold Disclosure + Move-in Checklist + Lead Hazard + Renter Rights Notice	Multiple environmental and rights-based disclosures required.
West Virginia	None specific	Standard federal rules apply.
Wisconsin	Mandatory Residential Rental Rules Pamphlet	Must provide state-issued tenant rights disclosure.
Wyoming	None specific	Document condition for deposit purposes.

How to Renew, Extend, or Modify a Lease

As a lease approaches its end date, landlords typically need to decide whether to renew, extend, or modify the existing agreement. While these terms may sound similar, they each serve a different purpose and affect your rights and responsibilities as a landlord.

In Zillow Rental Manager, all three actions can be completed digitally, using the information already stored in the current lease — saving time and reducing errors.

Renew vs. Extend vs. Modify — What’s the Difference?

Action	When to Use It	What It Does	Example Scenario
Renew	End of the lease term, tenant is staying	Creates a new lease with new start/end dates and updated terms	Tenant wants to stay another 12 months, rent increases by $50/month
Extend	Short-term continuation needed (weeks or months)	Continues the same lease for a temporary period	Tenant needs 45 more days before moving into a new home
Modify (Lease Amendment)	Only one or two terms need to change	Adds or revises specific clauses, but does not create a new lease	Adding a pet, changing utilities responsibility, adding parking

Understanding the distinction ensures you follow proper legal procedure and maintain enforceability.

Step-by-Step: Renewing a Lease in Zillow Rental Manager

A renewal creates a new lease agreement that replaces the old one.

1. Open Zillow Rental Manager
2. Select your property.
3. Go to the Leases tab.
4. Find the soon-to-expire lease and click Renew Lease.

Zillow will automatically:

• Pull forward tenant names, rent amount, due date, and deposit details
• Detect your state to ensure compliance with current laws
• Prompt you to enter new start/end dates

Adjust Terms for the New Lease

You can now update:

• Monthly rent amount
• Security deposit (if state law permits changes)
• Lease length (e.g., 6-month, 12-month, 18-month)
• Pet, smoking, or rules addenda

Pro Tip:
If you plan to increase rent, check your state or city’s rent-increase notice requirements (some require 30–90 days’ written notice before renewal).

Finalize Renewal

• Review full lease preview
• Send to tenant for electronic signature
• When all parties sign, the renewed lease is stored automatically in your dashboard

Step-by-Step: Extending a Lease

Lease extensions are useful when:

• A tenant needs more time before moving out
• You’re waiting to confirm long-term plans (e.g., sale, renovations)
• You want to continue tenancy but avoid drafting a full new lease

How to Extend Through Zillow

1. Open the Leases tab.
2. Select the active lease.
3. Choose Extend Lease.
4. Enter the new temporary end date.

Extensions keep all existing terms exactly the same unless otherwise changed.

Example Extension Clause:

This Lease Agreement is hereby extended through July 31, 2026 under the same terms and conditions as the original Lease Agreement, unless otherwise stated in writing and signed by both parties.

Tenant signs digitally → Lease extension becomes legally binding.

Step-by-Step: Modifying a Lease (Lease Amendments)

A lease amendment is used when only certain parts of the lease need to change. This avoids rewriting the entire contract.

Common reasons to modify:

• Adding a pet to the lease
• Changing rent amount mid-term (allowed only where legal)
• Adding/removing parking or storage
• Changing utility billing method
• Adding a roommate or co-tenant
• Permitting subleasing under defined conditions

How to Create an Amendment in Zillow

1. Open the Leases tab.
2. Select the active signed lease.
3. Click Add Lease Amendment / Addendum.
4. Choose from built-in addenda (Pet, Parking, Smoking, Utilities, etc.).
   • OR click Add Custom Terms to paste your own language.

Signing Process

• The amendment is sent electronically for signatures
• Once signed, it becomes legally binding and attached to the original lease

Examples of Common Amendment Language

Pet Addendum Sample:

Tenant is permitted to keep one neutered domestic cat. Tenant agrees to pay a $300 refundable pet deposit and is responsible for all pet-related damage.

Rent Adjustment Sample (where legally permitted):

Effective March 1, 2026, monthly rent shall increase to $1,475. All other terms of the Lease Agreement shall remain unchanged.

Adding a Roommate:

The following individual is hereby added as a co-tenant and is equally responsible for all lease obligations: [Full Legal Name].

How Renewal / Extension / Modification Affects Rent Collection

If you use Zillow for rent collection:

• The system updates due dates
• Auto-payment schedule adjusts automatically
• Rent reminders and late-fee rules apply consistently

No need to manually track dates or send reminders.

Avoiding Disputes & Common Lease Mistakes

Even with a strong lease in place, misunderstandings and conflicts can occur if certain details are unclear or not addressed early. The most common rental disputes happen not because the lease is poorly written — but because expectations were not communicated, documented, or enforced consistently.

The following best practices and real-world scenarios will help landlords avoid costly mistakes, protect the rental property, and maintain a smooth landlord–tenant relationship.

1. Be Extremely Clear About Rent Payment Terms

Vague rent instructions are one of the most common causes of late or missed payments.

Make sure your lease clearly states:

• Monthly rent amount
• Due date and grace period (if any)
• Accepted payment methods (Zelle, online portal, checks, etc.)
• Late fee amount and when it applies
• Returned check fee (if applicable)
• When unpaid rent is considered “late” for legal notice purposes

Red-Flag Scenario

A tenant assumes they can pay on the 5th because the landlord “used to be flexible.”
But the landlord’s new lease requires payment by the 1st. Because this wasn’t reinforced in writing, a dispute arises over late fees.

Solution:
Reinforce rent policy verbally + in writing at signing. Enable automated reminders through Zillow rent payments.

2. Use a Move-In Condition Report (With Photos)

Security deposit disputes almost always come down to proof of condition.

Best Practice Checklist:

• Conduct a walkthrough before move-in
• Record photos and video of each room, appliance, surface, and fixture
• Use a formal Move-In Condition Checklist
• Have tenant sign the checklist acknowledging condition

Real Example

Without photos, a landlord claims the tenant damaged floors.
The tenant says the damage “was already there.”
No proof → landlord must return full deposit.

Digital Advantage: Zillow’s stored lease + uploaded condition files avoid loss of documentation.

3. Put Pet Rules in Writing (Never Just Verbal)

Pet issues are one of the top property damage causes.

If you allow pets:

• Require a Pet Addendum
• Specify pet type, breed, age, and weight
• Define pet-related cleaning or deposit rules
• State areas where pets are / are not allowed

Example Pet Addendum Clause:

Tenant assumes full responsibility for all pet-related damage, odors, and cleaning fees. Pet must not disturb neighbors or cause noise complaints.

4. Clarify Maintenance Responsibilities

Tenants and landlords often have different assumptions about who handles what.

Always clarify:

• Lawn care & yard maintenance
• Snow removal
• Lightbulbs & filters
• Minor repairs vs. major repairs
• Appliance upkeep responsibilities
• Reporting timeline for leaks or damage

Red-Flag Scenario

A tenant doesn’t report a slow leak for 3 months because they thought it was “minor.”
The delay causes mold — now the landlord faces thousands in repairs.

Solution:
Your lease should state that tenants must report leaks immediately and failure to report damage may result in liability.

5. Address Guest & Occupancy Limits Clearly

Long-term “guests” are a common issue.

Your lease should include:

• Maximum occupancy
• Maximum guest stay duration (e.g., more than 14 days requires approval)
• Requirement to approve new residents or roommates in writing

Real Example

A boyfriend moves in “unofficially,” increasing utility use and wear-and-tear.
Without a guest clause, the landlord has no leverage.

6. Always Use Written Communication for Rule Changes

Never rely on verbal agreements — they do not override the lease.

If something changes:

• Use a Lease Amendment / Addendum
• Have all parties sign electronically
• Store copy in Zillow Rental Manager account

This keeps your lease enforceable.

7. Know Your State’s Notice & Entry Laws

Most disputes happen when landlords enter the property without proper notice.

Example Required Notice to Enter by State:

• CA: 24 hours
• FL: 12 hours
• NY: “Reasonable notice”
• TX: Not defined — but best practice is 24 hours

Always:

• Give written notice
• Avoid early morning / late-night entry
• Schedule repairs politely

Key Takeaway

The strongest way to avoid disputes is to:

1. Document everything
2. Use addendums instead of verbal agreements
3. Store all lease paperwork and communication in one place
   (Zillow Rental Manager does this automatically.)

Frequently Asked Questions (FAQs)

1. What is a rental lease agreement?

A rental lease agreement is a legally binding contract between a landlord and a tenant that outlines the terms and conditions for renting a property. It defines the rental amount, payment schedule, lease duration, rules for using the property, responsibilities for repairs and maintenance, and policies for pets, parking, guests, and more. The agreement provides protection for both parties by clearly documenting rights and expectations. Even if the tenant and landlord know each other personally, having these details written down helps avoid misunderstandings later. A written lease also ensures compliance with state landlord-tenant laws, which often require certain notices or disclosures. Once signed, both parties are obligated to follow the terms. If any changes are needed, they must be made through a written addendum that both sides agree to.

2. Why is a written lease better than a verbal agreement?

A verbal agreement can seem convenient, but it leaves too much room for confusion or disagreement. People may remember terms differently or interpret conversations in different ways. A written lease provides a clear reference that both landlord and tenant can rely on if questions arise. It also ensures that important details—like payment methods, late fees, move-out notice requirements, maintenance expectations, and property rules—are documented in one place. Many states legally require written leases for rentals lasting a certain length of time, and written agreements make it easier to resolve disputes if they occur. In short, a written lease protects both sides by setting expectations upfront and reducing the likelihood of conflict.

3. Is an electronic lease agreement legally binding?

Yes. Electronic lease agreements are valid and legally binding under U.S. eSignature laws, including the ESIGN Act and the Uniform Electronic Transactions Act (UETA). When a lease is signed electronically, it carries the same legal weight as a hand-signed document. This means you can securely send, sign, and store leases online without needing to meet in person. Electronic signing also creates a digital trail, which can help confirm when each party reviewed and signed the agreement. For added security, reputable rental platforms include identity verification, signature timestamps, and automatic document storage, making it easier to stay organized and compliant.

4. What information is required to create a lease agreement?

To create a complete rental lease agreement, you’ll typically need:

• Name and contact details of landlord and tenant
• Property address and description
• Lease start and end dates (or month-to-month terms)
• Monthly rent amount and due date
• Security deposit amount and refund conditions
• Rules for utilities, repairs, maintenance, pets, smoking, and guests
• Disclosures required by your state (e.g., lead-based paint for older homes)

If using Zillow’s lease builder or a similar digital tool, these details are filled into guided fields, and the platform generates the complete agreement for you. This helps ensure the language is compliant with state laws and covers all essential terms.

5. Can I upload my own lease instead of using a template?

Yes. If you already have a lease agreement you prefer, you can upload it and edit it digitally. Platforms like Zillow Rental Manager allow you to upload your existing document, adjust key fields such as names, rent amounts, or dates, and then send it for electronic signatures. This is helpful if you already have an attorney-reviewed lease but want a faster way to manage updates, renewals, or signatures. Once uploaded, the document can also be stored securely online, making it easy to reference later when collecting rent, logging repairs, or renewing the lease.

6. Are Zillow lease templates state-specific?

Yes. Zillow’s lease agreement templates are created in partnership with attorneys who specialize in state landlord-tenant law. Lease requirements vary by state—especially regarding disclosures, security deposits, notice periods, and eviction procedures. Using a state-specific template helps ensure that your lease meets legal standards where your property is located. Zillow currently offers customizable lease templates in most U.S. states, and availability continues to expand. If your state is not yet supported, you can still upload and sign your existing lease digitally.

7. What is included in a standard residential lease agreement?

A standard residential lease agreement usually includes:

• Names of all tenants and the landlord
• Property address and permitted use
• Lease term (fixed-term or month-to-month)
• Rent amount and due date
• Security deposit rules and refund process
• Maintenance and repair responsibilities
• Rules on parking, pets, guests, and smoking
• Procedures for lease renewal or termination

Many leases also include addenda, such as pet agreements, parking agreements, or utilities agreements, depending on the property type.

8. What is the difference between a fixed-term lease and a month-to-month lease?

A fixed-term lease sets a clear start and end date (often 12 months), giving both parties stability and predictable rent. A month-to-month lease renews automatically every month and continues until either party provides notice to end it. Fixed-term leases offer more security and may help minimize turnover, while month-to-month agreements offer more flexibility, especially for short-term living arrangements or transitional situations.

9. Can I renew a lease without starting from scratch?

Yes. You do not need to create a new lease every time. Most landlords renew terms using:

• A Lease Renewal Agreement, if continuing under similar terms
• A Lease Addendum, if changes such as new rent amounts are needed

If using Zillow Rental Manager, your existing lease information can be recycled and updated automatically to save time.

10. How do I send a lease for electronic signature?

Once your lease is uploaded or created within the platform, simply enter your tenant’s email address. The tenant receives a link requesting their digital signature. After all tenants sign, you will receive a notification prompting you to countersign. Once all signatures are collected, each party receives a final copy for their records, and the lease is stored securely online.